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Guidelines for completing Camp Reports

Camp reports are a very important way (and are a requirement of directing a camp) of reporting back to the governance board of CYC Waihola (also known as the Council of Management).
We require you to write a Camp Report for the camping sub-committee. This report is designed to share:
  • relevant statistics from the camp
  • names of the leadership team
  • subjects of the Bible talks
  • positive points of the camp
  • any problems encountered
  • new ideas tried
  • and address the highs and lows of the camp as you see it.
You can also use this report to make any recommendations to the Camping Committee for future camp planning or strategic planning purposes. This camp report is not made public and is only available to the Camping Committee and the Council of Management along with any other relevant sub-committees.
It is also in this report that you make us aware of any safety concerns, maintenance issues, etc. that you might have seen during your time here.
A camp report must be completed as soon as possible after camp.
Some example camp reports (these camp reports do not contain confidential information so are ok for us to use as examples):
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Guidelines for Completing Leaders Reviews

Here are some guidelines for completing the Leaders Reviews forms which can be really hard to complete sometimes especially since after camp you just want to rest.

Please use these as guidelines only – don’t copy and paste them into all your leaders reviews because that is not fair to the leader that has given up their time and efforts to attend camp and wants well thought out review of their performance.

Suggestions of Overall Comments

  • Thanks for coming to the <CAMP NAME>. It was a blessing to have you on camp and I trust it was a blessing for you also.
  • <LEADER_NAME> was a great leader to have at camp.
  • <LEADER_NAME>, it was good to have you on camp, with new leaders it was great to have someone with experience in  CYC Waihola camps

Suggestions for 3 areas of Positive Leadership at Camp

  • You relate well to the campers and encourage teamwork to achieve goals as a cabin group.
  • You are an excellent role model at camp your passion for bringing the Gospel to young people, continue sharing the Word of God with all you meet!!!!
  • I am thankful for the small things you were able to do behind the scenes at camp making the camp run a bit more smoothly.
  • Great at leading dinner times and graces
  • It was great to have you at camp and your strong christian faith was evident and greatly appreciated
  • You were good at getting the campers to do productive things during down time
  • Great energy and enthusiasm as was shown by <EXAMPLE>
  • Great at engaging campers in discussion and showing them you care for them
  • Relates well to young people as was shown by <EXAMPLE>
  • Great role model as was shown by <EXAMPLE>
  • Always willing to help out wherever needed as was shown by <EXAMPLE>
  • A very adaptable leader able to step into any role required of them
  • Excellent management and execution of previous camp experience as was shown by <EXAMPLE>
  • You are a fun leader and the campers looked up to you and your enthusiasm ensured that the campers wanted to participate in all parts of camp

Suggestions for 2 points of Improvement for next time at camp

  • Become more confident in sharing your faith with the campers
    • feel free to open up and pray more in leadership meetings
  • I know it wasn’t asked of you but it would be super helpful if you could prepared get to know you games or filler games for down time
  • Gain extra experience in leading <PARTICULAR_ACTIVITY>for next time
  • Don’t be afraid to get excited for activities because kids follow your example

Suggestions for Leadership Development Recommendations

  • Continue coming along to the Cabin Leaders training weekends to gain more experience in the CYC activities and build your leadership skills at camp. You have a very strong future in the CYC ministry . Thumbs Up!!!!
  • Please come along to Christian Youth Camps upcoming “Leadership Training Weekend” it runs during the second full weekend of June every year – see the CYC Website for the dates. We will learn about (amongst other things): Evangelism training, how to give your testimony, leadership within a camp environment, practical leadership, rules at camp.This is aimed and based around being a cabin leader at our kids camps in Waihola but in full of useful tips and information for any young person looking or already serving in a leadership role.
  • If given the opportunity then gain an outdoor recreation type qualification
  • Contact the CYC Office to see if you can volunteer with an accommodation group in providing an activity for them – this builds your confidence in that activity for next time you are at camp and shows the CYC office you are keen to support further the ministry here at camp